Landlord & Tenant Scripts
Browse our collection of professional templates.
Managing rental properties requires clear, professional communication with tenants. Our free landlord templates help you handle every situation—from late rent notices to lease renewals—with confidence and professionalism. Each template is legally appropriate and ready to customize with your specific details.
Whether you're a first-time landlord or manage multiple properties, these templates save you time while ensuring you maintain positive landlord-tenant relationships. Simply copy, personalize with your tenant's information, and send.
Frequently Asked Questions
Most states require 24-48 hours written notice before entering a rental unit, except in emergencies. Always check your local landlord-tenant laws.
Late fees can typically be charged after the grace period specified in your lease (usually 3-5 days after the due date). The fee amount must be reasonable and stated in the lease agreement.
Always communicate in writing, remain professional and factual, document everything, and reference specific lease clauses. Our templates help you maintain this professional tone.
These are communication templates, not legal documents. For lease agreements and eviction notices, consult with a local attorney to ensure compliance with your state's laws.
📚 Featured Article: How to Write a Professional Late Rent Notice
Asking for late rent can be uncomfortable, but it's a necessary part of being a landlord. The key is to be professional, clear, and firm while maintaining a positive landlord-tenant relationship. Here's how to do it right.
When to Send a Late Rent Notice
Most leases include a grace period (typically 3-5 days after the due date) before late fees apply. Send your first notice 1-2 days after this grace period ends. This gives the tenant the benefit of the doubt while still addressing the issue promptly.
What to Include in Your Notice
Your late rent notice should include: the tenant's name, the amount owed, the original due date, any applicable late fees, the new deadline for payment, and acceptable payment methods. Keep the tone professional but friendly.
Common Mistakes Landlords Make
Avoid being too aggressive in your first notice. Many tenants simply forgot or had a temporary issue. Starting with threats or legal language can damage an otherwise good relationship. Also, never text sensitive financial information—use email or written notices for documentation purposes.
What If They Still Don't Pay?
If payment isn't received after your first notice, send a more formal written notice. After 10-14 days, you may need to consult with a lawyer about your state's eviction process. Always follow your local landlord-tenant laws carefully.