Wedding Planning

Browse our collection of professional templates.

Planning a wedding involves countless emails and messages to vendors, guests, and your wedding party. Our wedding planning templates help you communicate clearly and professionally throughout the entire process—from your first vendor inquiry to post-wedding thank you notes.

These templates save you time during one of the busiest periods of your life while ensuring every message strikes the perfect tone. Whether you're asking someone to be your bridesmaid or reminding guests about RSVPs, these scripts help you stay organized and stress-free.

đź“š Featured Article: Wedding Planning Communication Guide

Published: January 19, 2026 | Category: Wedding Planning

Planning a wedding means sending hundreds of emails and messages—to vendors, guests, wedding party members, and family. Here's how to communicate clearly and gracefully through every stage of wedding planning.

Vendor Inquiry Best Practices

When contacting vendors, include your date, venue, guest count, and budget range in your first message. This saves everyone time. Ask about their availability first before diving into pricing details. Keep your initial message under 5 sentences—you can get detailed once they confirm availability.

The RSVP Problem: How to Get Responses

Send Save-the-Dates 6-8 months in advance, invitations 8 weeks before the wedding, and set your RSVP deadline for 3 weeks before the wedding (not earlier—people procrastinate). For guests who don't RSVP by the deadline, text them directly: "Hey! Haven't heard from you about the wedding. Can you make it? Need final numbers for catering!"

The Plus-One Question

Address your invitation envelopes clearly: "Mr. John Smith" means no plus-one, "Mr. John Smith & Guest" means they get one. If guests ask about plus-ones you didn't offer, respond kindly but firmly: "Due to venue capacity limits, we're keeping it intimate with close friends and family only. Hope you understand!"

Wedding Party Communication

Ask bridesmaids and groomsmen in person or via video call when possible, then follow up with a message containing all the details: wedding date, dress code, estimated costs, and time commitments. Create a group chat but also check in with individuals—group dynamics can hide personal concerns.